Terms & Conditions of exhibiting:
- Published: 22 November 2017
- Admission. IPPN considers it a serious offence for any exhibitor to register any person other than their own staff. Any exhibitor found to breach the admission and registration policy for this event will be excluded.
- Exhibitors are not permitted to operate or distribute promotional material outside the confines of their own stand; this includes the Expo Floor, Conference registration area, auditorium, seminar and meeting rooms, catering hall, wellness zone and all other areas of Citywest Convention Centre, hotel and campus. Materials will be removed by Expo Management.
- Dismantling of displays. Due to health and safety regulations, in order not to disturb the conference session and out of courtesy to neighbouring exhibitors, use of trolleys and the movement of equipment in the removal of displays is strictly prohibited before 6pm on Friday 26th January 2018.
- IPPN is entitled to final approval of exhibitors and all aspects of their exhibits / sponsorship / advertising / passport prizes etc.
- Sharing of stands is only permissible on stands of 3x3 metres in size or more, indicated on your application form and by prior arrangement with IPPN.
- Pre-delivery of goods to the venue is at owners risk and IPPN and Citywest staff will not be held responsible for any loss or damage to exhibition deliveries at any time.
- The Expo commences at 9am sharp on Thursday 25th January. Exhibitors are obliged to have their stands ready for trading by this time. Exhibitors attempting to set up after this time must follow the direction of the Expo management team. This may involve a delay in your set-up.
- IPPN reserves the right to reconfigure stand space if and as necessary.
IPPN reserves the right to reassign stand space that is not occupied by the time of Expo opening. - Exhibitors are not permitted to obstruct the view, occasion injury, or adversely affect the displays of other exhibitors, nor can they obstruct access points for IPPN or Citywest Hotel staff. IPPN will require rearrangement at the Exhibitor’s expense of any display that violates these guidelines.
- Exhibitors may conduct giveaways from the confines of their own stand however IPPN will not announce winners or distribute prizes.
- Use of amplified sound systems will be restricted by IPPN should they be found to interfere in any way with the conference sessions.
- IPPN will not be responsible for any lost or stolen goods or equipment for the duration of the conference including deliveries to the venue prior to the event and goods stored in the venue post event.
- Exhibitors are not permitted to attend the seminar sessions.
- In the event of an Exhibitor failing to co-operate with the Expo Management team, IPPN reserves the right to remove exhibitor and/or their stand at any point during the event.
- All stands must be vacated by 9pm on Friday 26th January 2018. IPPN cannot facilitate storage of any equipment overnight.
- All exhibitors will be required to comply with Citywest’s Health and Safety requirements.
