Retrospective Vetting
- Published: 22 November 2017
Retrospective Vetting
- No Vetting: Where a teacher is un-vetted by the Council, the school should ask them to commence the process immediately. This process takes a minimum of 2 weeks where all the correct documentation is provided at the outset. Therefore, schools should encourage the teachers to double check their documentation against the requirements e.g. within the 6 months/year, name on ID matches name on Register etc.
- Stage 1 e-Vetting Commenced: Where a teacher indicates that he/she has commenced the process (Stage 1), but has not yet submitted all addresses to the National Vetting Bureau (Stage 2), the school should encourage the teacher to check emails for the link to the NVB and complete the input of addresses immediately. If the teacher has not received a link and five working days have lapsed since the Council received the identification documentation, the teacher should contact the Council.
- Stage 1 & 2 e-Vetting Completed: Where a teacher indicates that he/she is in the process of being vetted and has submitted all their addresses to the National Vetting Bureau (Stage 2), a confirmation email issues to the teacher, a sample email can be found in under Q3 of the FAQs. The legislation requires that the teacher has applied for vetting rather than has completed the vetting process. This means that teachers at this stage have complied with the retrospective vetting requirement.
- Previous GCVU Vetting: Where a teacher holds an older GCVU Disclosure, the school should request the teacher to provide the evidence that they have been vetted. These teachers have previously complied with the vetting requirement and should not at this stage be requested to undergo the e-Vetting process, unless there is a particular concern.
- Evidence can be provided by the teacher logging onto the My Registration section of the Teaching Council website and printing off a screenshot of the Vetting Tab showing the Approved Status of the Vetting. The printout should be held on file by the school. A sample of the screen shot can be seen here under Q2 of the FAQs for Retrospective Vetting Schools/Principals.
- Alternatively, the teacher may still be in possession of the original vetting result letter issued by the Council. This should be copied and held on file. Please note that the Council is not is a position to re-issue these letters, but will direct teachers to providing the information held under My Registration.
Recent NVB Vetting: Where a teacher holds the newer NVB Disclosure, the school should request the teacher to share the Disclosure via Digitary and a printout should be retained on file by the school.
Stakeholders Meeting Retrospective Vetting Update
Sample Letter from BoM to School Staff re Vetting Documentation 2017
