Published: 24 October 2008

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Published: 29 September 2008

IPPN's Privacy Policy was developed as an extension of our commitment to combine the highest-quality services with the highest level of integrity in dealing with our members and the public. This Policy is designed to assist you in understanding how we collect, use and safeguard the personal information you provide to us and to assist you in making informed decisions when using our site and our services. This statement will be updated to reflect advances in technology, business practices and our members' needs.

What Information Do We Collect?

When you visit our website you may provide us with two types of information:

1. Personal information you knowingly choose to disclose that is collected on an individual basis, and
2. Statistical web site use information collected on an aggregate basis as you and others browse through our website(s).

Personal Information You Choose to Provide

Email address

Many of our interactive features require that you use your email address (for example when joining a mailing list, to receive e-scéals or to send feedback) which is then stored in a file so that you are included in a list of recipients. We provide the same protections for these electronic communications that we employ in the maintenance of information received by mail and telephone.

Web Site Use Information

Similar to other websites, ippn.ie utilises a standard technology called "cookies" (cf below) and web server logs to collect information about how our website is used. Information gathered through cookies and web server logs may include the date and time of visits, the pages viewed, time spent at our website, and the websites visited just before and just after ippn.ie. This information is collected on an aggregate basis. None of this information is associated with you as an individual.

How Do We Use the Information That You Provide to Us?

Broadly speaking, we use personal email bulletins (e-scéals), updates, notifications, and so forth. Occasionally, we may also use the information we collect to notify members about important changes to our website and new services we think you will find interesting or valuable. The channels of communication are developed and managed under our welleestablished standards designed to safeguard the security and privacy of our members' personal information.

In addition, each mailing list includes an opt-out feature which enables you to remove your email address from our mailing lists.

Information gathered through membership renewals is stored for the duration of that membership year and updated on renewal or by request to info@ippn.ie. IPPN does not hold or host data on lapsed or retired members, nor does it retain communications, cases, logs on current members that do not pertain to the current school/ membership year. 

What Are Cookies?

Cookies are a feature of web browser software that allows web servers to recognise the computer used to access a website. Cookies are small pieces of data that are stored by a user's web browser on the user's hard drive.

Cookies can remember what information a user accesses on one web page to simplify subsequent interactions with that web site by the same user or to use the information to streamline the web page and to complete commercial transactions over the Internet. Cookies should make your online experience easier and more personalized.

How Do We Use Information We Collect from Cookies?

We use Web site browser software tools such as cookies and Web server logs to gather information about our Web site users' browsing activities, in order to constantly improve our Web site and better serve our members. This information assists us to design and arrange our Web pages in the most user-friendly manner and to continually improve our Web site to better meet the needs of our members.

Sharing Information with partners and third parties

We do not sell, share or otherwise disclose personal or web site information with partners or third parties. Should this policy be modified in any way in future, we will immediately notify and seek your permission.

Evaluation of Information Protection Practices

Periodically, our operations and business practices are reviewed for compliance with our own internal policies and procedures governing the security, confidentiality and quality of our information. In addition we seek legal opinion as to our compliance with the highest standard of practice as well as legislation such as the data protection act.

How Can You Access and Correct Your Information?

You may request access to all your personally identifiable information that we collect online and maintain in our database by emailing info@ippn.ie. In the vast majority of cases, this information will state that a particular email address is on a list of email recipients on the mailing list.

Legally Compelled Disclosure of Information

We may disclose information when legally compelled to do so; in other words, when we, in good faith, believe that the law requires it or for the protection of our legal rights.

Websites Linked to Our Website

We are not responsible for the practices employed by websites linked to or from our website nor the information or content contained therein. Often links to other websites are provided solely as pointers to information on topics that may be useful to the users of ippn.ie. Please read our Terms and Conditions.

Please remember that when you use a link to go from our website to another website, our Privacy Policy is no longer in effect. Your browsing and interaction on any other website, including websites which have a link on our website, is subject to that website's own rules and policies. Please read over those rules and policies before proceeding.

Your consent by using our website you consent to our collection and use of your personal information as described in this Privacy Policy. If we change our privacy policies and procedures, we will post those changes on our website to keep you abreast of any developments.

How you can correct any inaccuracies in information:

Please email info or telephone our Support Office should you wish to notify us of any incorrect or out of date content or other information on the site.

Go raibh míle maith agat!

Read more ...

Published: 29 September 2008

IContent to be translated to Gaeilge

PPN's Privacy Policy was developed as an extension of our commitment to combine the highest-quality services with the highest level of integrity in dealing with our members and the public. This Policy is designed to assist you in understanding how we collect, use and safeguard the personal information you provide to us and to assist you in making informed decisions when using our site and our services. This statement will be updated to reflect advances in technology, business practices and our members' needs.

What Information Do We Collect?

When you visit our website you may provide us with two types of information:

1. Personal information you knowingly choose to disclose that is collected on an individual basis, and
2. Statistical web site use information collected on an aggregate basis as you and others browse through our website(s).

Personal Information You Choose to Provide

Email address

Many of our interactive features require that you use your email address (for example when joining a mailing list, to receive e-scéals or to send feedback) which is then stored in a file so that you are included in a list of recipients. We provide the same protections for these electronic communications that we employ in the maintenance of information received by mail and telephone.

Web Site Use Information

Similar to other websites, ippn.ie utilises a standard technology called "cookies" (cf below) and web server logs to collect information about how our website is used. Information gathered through cookies and web server logs may include the date and time of visits, the pages viewed, time spent at our website, and the websites visited just before and just after ippn.ie. This information is collected on an aggregate basis. None of this information is associated with you as an individual.

How Do We Use the Information That You Provide to Us?

Broadly speaking, we use personal email bulletins (e-scéals), updates, notifications, and so forth. Occasionally, we may also use the information we collect to notify members about important changes to our website and new services we think you will find interesting or valuable. The channels of communication are developed and managed under our welleestablished standards designed to safeguard the security and privacy of our members' personal information.

In addition, each mailing list includes an opt-out feature which enables you to remove your email address from our mailing lists.

What Are Cookies?

Cookies are a feature of web browser software that allows web servers to recognise the computer used to access a website. Cookies are small pieces of data that are stored by a user's web browser on the user's hard drive.

Cookies can remember what information a user accesses on one web page to simplify subsequent interactions with that web site by the same user or to use the information to streamline the web page and to complete commercial transactions over the Internet. Cookies should make your online experience easier and more personalized.

How Do We Use Information We Collect from Cookies?

We use Web site browser software tools such as cookies and Web server logs to gather information about our Web site users' browsing activities, in order to constantly improve our Web site and better serve our members. This information assists us to design and arrange our Web pages in the most user-friendly manner and to continually improve our Web site to better meet the needs of our members.

Sharing Information with partners and third parties

We do not sell, share or otherwise disclose personal or web site information with partners or third parties. Should this policy be modified in any way in future, we will immediately notify and seek your permission.

Evaluation of Information Protection Practices

Periodically, our operations and business practices are reviewed for compliance with our own internal policies and procedures governing the security, confidentiality and quality of our information. In addition we seek legal opinion as to our compliance with the highest standard of practice as well as legislation such as the data protection act.

How Can You Access and Correct Your Information?

You may request access to all your personally identifiable information that we collect online and maintain in our database by emailing info@ippn.ie. In the vast majority of cases, this information will state that a particular email address is on a list of email recipients on the mailing list.

Legally Compelled Disclosure of Information

We may disclose information when legally compelled to do so; in other words, when we, in good faith, believe that the law requires it or for the protection of our legal rights.

Websites Linked to Our Website

We are not responsible for the practices employed by websites linked to or from our website nor the information or content contained therein. Often links to other websites are provided solely as pointers to information on topics that may be useful to the users of ippn.ie. Please read our Terms and Conditions.

Please remember that when you use a link to go from our website to another website, our Privacy Policy is no longer in effect. Your browsing and interaction on any other website, including websites which have a link on our website, is subject to that website's own rules and policies. Please read over those rules and policies before proceeding.

Your consent by using our website you consent to our collection and use of your personal information as described in this Privacy Policy. If we change our privacy policies and procedures, we will post those changes on our website to keep you abreast of any developments.

How you can correct any inaccuracies in information:

Please email info or telephone our Support Office should you wish to notify us of any incorrect or out of date content or other information on the site.

Go raibh míle maith agat!

Read more ...

Published: 29 September 2008

Click here for Revised Mailing List Protocols & Terms of Use (Sept 2023)

By using these interactive facilities on the IPPN website, you agree to the following:

The information on or posted to this site is the copyright property of IPPN. Permission must be sought and granted for any use of these materials herein.

The information contained in the interactive facilities, Notice Board and mailing lists is confidential and intended for the addressee(s) only. If you have received message(s) in error or there are any problems please notify IPPN immediately. The unauthorised use, disclosure, copying or alteration of this message is strictly forbidden.

IPPN makes no representations or warranties with respect to any products, reviews or comments on this Web Site. Information of this type is generally accepted by IPPN to be the sole view of the individual posting the information and does not necessarily represent the views of IPPN .

You may not post, communicate, or otherwise distribute any material that may be unlawful, obscene, defamatory, threatening, infringing on any copyright or other rights of others, or damaging to software or hardware.

IPPN accepts no responsibility or liability for information or actions arising from access to other sites by way of the IPPN Internet Site or or related communication facilites.

In no event shall IPPN , its employees or agents, or anyone else who has been involved in the creation, production, or delivery of these pages be liable for any direct, incidental, or consequential damages, such as, but not limited to, loss of anticipated profits, benefits, use, or data resulting from the use of these pages.

It is the policy of IPPN to maintain the privacy of any and all personal information gained through the use of this Web Site. This type of information will be used internally for the benefit of IPPN members and will NOT be sold or distributed to any third parties. Please refer to our privacy policy for more details.

When you use this website, you waive any right you might have to seek to have imposed on the Attorney General or the State any liability for any loss occasioned as a result of reliance placed on any part of the contents of this website.

Additional Rules for the MAILING LISTS:

Background: One of the most supportive and immediate forms of support available to members are the “mailing lists”. If you are a new member (fáilte!), you will no doubt soon hear about this wonderful support facility, perhaps from local colleagues, at IPPN Conferences etc. Joining a mailing list is simply the easiest, fastest way to get support for your day to day queries.

When you join a mailing list, you have access to hundreds of queries that are asked by colleagues. You can also write an email to one of the mailing lists – anything from recommending equipment for a hearing-impaired pupil, to whether to facilitate a meeting with a ‘stepfather’ without the mother being present, etc.

These emails are the day to day queries that arise for which you can get almost instant support, whether it is the definitive Professional Advice from the principal advice panel (via the mailing list advice@ippn.ie) or from colleagues who may have dealt with similar situations in the past (via networking@ippn.ie).

Guidelines: Members' full name should be included with all messages posted by default. Full details are contained in the FAQ in Appendix A at the end of this page. You may not post, communicate, or otherwise distribute any material that may be unlawful, obscene, defamatory, threatening, infringing on any copyright or other rights of others, or damaging to software or hardware. Postings are expected to be professional in nature at all times - for example personalised comments should not be used. IPPN will make every effort to ensure that this professional tone is maintained and have set up a system of moderation to try to ensure that these guidelines are adhered to.

Commercial recommendations for various products and services are welcome as long as they are in context - ie rather than promoting a product/service, recommendations should be in response to a member query. In addition, recommendations from any members who are also interested parties in a product/service should be clearly highlighted in order to provide the full context of any/all recommendations.

IPPN does not hold archive data or mail released to the mailing lists by individual subscribers. Archives may be accessed by subscribers by topic and date and not indiviudlised mail. 

Liability and Responsibility

You are legally responsible, and solely responsible, for any content that you post to a discussion. You may only post materials that you have the right or permission to distribute electronically. You agree to hold the sponsors of the IPPN Mailing Lists harmless from any and all liability arising from your posting of any materials.

Accuracy

IPPN can not and does not guarantee the accuracy of any statements made in or materials posted to the IPPN Mailing Lists by participants. Participants are assumed to be speaking in their personal capacity, unless they explicitly state that their contribution represents the views of their organization.

Copyright and Fair Use

As a participant in the IPPN Mailing Lists, you retain copyright of any materials of your own creation that you post to the IPPN Mailing Lists. Members are not authorised to reproduce or disseminate those materials outside the context of the mailing lists, unless specific permission is granted by the member.

IPPN retain the right to refuse to post any message that they consider to be in violation of the above rules and guidelines, and may publish the messages posted to the IPPN Mailing Lists in whole or in part.

Thank You.

Additional Rules for the "NOTICE BOARD":

The IPPN Discussion Boards (hereafter called the 'Notice Board') is an online facility where asynchronous conversations are published instantaneously. In addition to member comments, the Notice Board will also house an archive of the communications from our mailing lists. Members' full name will be included with all messages posted by default.

You may not post, communicate, or otherwise distribute any material that may be unlawful, obscene, defamatory, threatening, infringing on any copyright or other rights of others, or damaging to software or hardware.

Liability and Responsibility

You are legally responsible, and solely responsible, for any content that you post to a discussion. You may only post materials that you have the right or permission to distribute electronically. You agree to hold the sponsors of the IPPN Notice Board harmless from any and all liability arising from your posting of any materials.

Accuracy

IPPN can not and does not guarantee the accuracy of any statements made in or materials posted to the Notice Board by participants. Participants are assumed to be speaking in their personal capacity, unless they explicitly state that their contribution represents the views of their organization.

Copyright and Fair Use

As a participant in the Notice Board, you retain copyright of any materials of your own creation that you post to the Notice Board. However, you authorize other participants in the Notice Board to make personal and customary use of that work, including creating links to or reposting such materials to other Internet discussion sites, but not otherwise to reproduce or disseminate those materials unless you give permission. You agree always to identify the source and author of materials you download from the Notice Board if you repost them elsewhere.

The sponsors of the Notice Board retain the right to refuse to post any message that they consider to be in violation of the above rules, and may publish the messages posted to the Notice Board in whole or in part.

Thank You.

Appendix A - Mailing List FAQ

The following are the top technical / procedural queries which colleagues have been asking in relation to the networking@ippn.ie or advice@ippn.ie mailing list. Please keep a copy of this email, as it will prove useful for future reference. Below are the 8 questions with the answers to each of those queries.

1. Why am I receiving emails which are not addressed to me?
2. How can I stop receiving these emails?
3. Which mailing list(s) should I use for various types of query?
4. How can I join one of the many mailing lists?
5. Where can I get help if I need it?
6. What happens if I wish to change my email address / use another email address?
7. What happens if I forget to sign an email properly?
8. Is this mailing list confidential / secure?



Q&A 1. Why am I receiving emails which are not addressed to me?
======
The Networking Mailing list facilitates a peer-support community via email. Everyone in this community receives a copy of any/all emails sent via this special email address. In summary, it provides a mutually supportive forum for IPPN members to ask questions, seek advice and share best practice. If you are not familiar with how a mailing list works, please read Appendix 1 below


Q&A 2. How can I stop receiving these emails?
======
There are 2 routes:

a. Click REPLY to any one of the offending emails, and type the word:   unsubscribe     in the Subject Line. Send this and you will be immediately and automatically unsubscribed.

b. Visit the website. Under the 'Network' menu, click the item 'mailing lists', and there you can 'unsubscribe' / 'subscribe' from/to any mailing list by ticking the relevant boxes and sending your request using the button at the bottom.


Q&A 3. Which mailing list(s) should I use for various types of query?
======
Consider which of the 4 scenarios your email best fits:

a) Routine comment/query/answer:
Send to networking@ippn.ie, signed with name, locality or school, and county.
Colleagues WILL all get a copy of the query and will all be able to respond.

b) Sensitive but generically phrased: eg. "What's the situation where a separated parent wants access to ..."
Send to networking@ippn.ie, signed with name, locality or school, and county.
Colleagues WILL all get a copy of the query and will all be able to respond.

c) Sensitive or non-generic comments/queries:
To post a query containing sensitive information anonymously - Send a fully signed email to rachel.brannigan@ippn.ie, and ask that it be anonymised and then sent to networking@ippn.ie on your behalf. 
 
Colleagues WILL all get a copy of the unsigned query and will all be able to respond.

d) Query for the IPPN Professional Advice panel:
Send to advice@ippn.ie, signed with name, locality or school, and county. Colleagues WILL all get a copy of the query but will NOT be able to respond. ONLY the Professional Advice panel can reply.


Q&A 4. How can I join one of the many mailing lists?
======
Visit www.ippn.ie and under the 'Network' menu, click the item 'mailing lists', and there you can 'unsubscribe' / 'subscribe' from/to any mailing list.


Q&A 5. Where can I get help if I need it?
======
For general support, you can contact the Support Office (support@ippn.ie or 1890 21 22 23).
For technical queries, contact tech@ippn.ie


Q&A 6. What happens if I wish to change my email address / use another email address?
======
To change the email at which you receive emails from networking@ippn.ie (and indeed all communications from IPPN), please contact the Support Office (support@ippn.ie or 1890 21 22 23) and ask them to change your contact email from currentemail@domain.ie to newdesiredemail@domain.ie.


Q&A 7. What happens if I forget to sign an email properly?
======
If you do not sign your name, location or school name, and county, your email will NOT be distributed, and you will receive the email in Appendix 2


Q&A 8. Is this mailing list confidential / secure?
======
No it is not secure. Although only email addresses from current IPPN membership have access to the mailing lists, it is possible for a member to forward a presumed 'private' email s/he gets via networking to a third party.

Although we can back-trace emails, and although sharing with third parties is prohibited in our protocols and terms & conditions, IPPN cannot guarantee total confidentiality/security.

In addition, members are advised NOT to share information which they would not be able to stand over from a professional point of view. The vast majority of potentially sensitive scenarios can be phrased in a generic, non-specific way. Others which you wish to be anonymous may be sent via support@ippn.ie using the procedure outlined in Q&A 3.