IPPN

Published: 29 June 2005

Questions to the NEWB from IPPN:

1.Gentle persuasion is not enough to encourage good school attendance in all cases. Will the NEWB use the legislation to prosecute parents of persistent non-attenders for whom all other strategies have failed?
Yes. The NEWB will use the full powers available to it to ensure that children's rights to education are vindicated. The NEWB has already issued 28 School Attendance Notices and prosecution will be considered in the light of each individual circumstance.

2.Would the NEWB be willing to replace the current multiplicity of absence categories with two more useful categories as follows:
2.a.Satisfactorily explained absence
2.b.Unexplained absence

The new Reporting system outlined in Reporting Student Absences and Expulsions is designed to reduce the requirement for schools to report via letter every time a student is absent for 20+ days, expelled, suspended for a total of 6 days or more, transferred to another school. The NEWB requires the information outlined to enable Officers to prioritise chronic attendance difficulties without engaging in further extensive consultation with schools. However, Officers will not normally make direct contact with a parent without first checking with the school.

The NEWB acknowledges that schools have not been categorising absences for the earlier part of this year before the publication of the Guidelines, and that there will be a short "changeover" period. Almost 2000 Primary Schools are already using the new system.
The NEWB will keep the categories under review.

3.Would the NEWB be willing to accept a total of three returns annually, i.e. one per term in place of the present system?

The 5 Reporting periods are designed to ensure that children's absences are reported to the NEWB in a timely manner, so that officers have up-to-date information about children .If a school is using the online reporting system, it will only be necessary to provide updates on information already supplied. The Board is currently looking at reporting requirements for next year and the views of IPPN will be considered in that context.

4.What happens to returns that are submitted on paper?

Returns submitted on paper are entered onto the system by the NEWB. The data is then made available to EWO's for follow-up as required. The data is then available for the absence information to be updated by the individual school removing the need to repeat the student details, as would be necessary using the paper format.

5.If a school makes returns on paper is it necessary to repeat the same information with every return?

If a school is making a paper based return it will be necessary to repeat data already submitted and update data where additional absences have occurred. This is due to the cumulative nature of the reporting. However as stated in point 4 above if you use the website www.schoolreturn.ie once the student data is entered once on the system it only requires updating of the absence data.

6.What are the advantages of making returns on line using www.schoolreturn.ie?

The main advantages to using the website are:
a.Student data only needs entry once
b.Absence data readily available to both school and NEWB
c.Standardised format for reporting absences
d.Removes need to report every time a student reaches 20 days
e.Can notify the NEWB of concern directly
f.School can produce individual student absence reports or class / year reports.

7.What happens to returns which are submitted on paper? Is it necessary to repeat the same information with every single return?

Answered in point 4.

8.The school year ends officially on 31st August. Why then is the deadline for the end of year report not scheduled for September?

Section 21(6) of the Act requires that a school's board of management return the Annual Attendance Report, "....not later than 6 weeks after the end of (the ) school year." The NEWB's view is that the date set for return of the Report is not later than 6 weeks after the end of the school year. The Act has also enabled the Board to determine the form and content of the Report [Section 21 (7)]

The information submitted by schools will be analysed and summarised, and Report will be published in the Autumn.

The data that we collect through this Annual Attendance Report is used for
a.Planning the future needs of the service.
b.Making submissions to Government for Resources. (A major plank of our submission last year was the Annual Attendance Report data. The Government subsequently approved a 1.3 million euro increase in our budget for 2005, which will translate into extra staff later.)
c.Advising the Government on Policy on matters that affect school attendance.
d.For research purposes.

9.What is the role of the NEWB in encouraging good attendance for children less than six years of age?

The Act does not require under 6's to attend school. However, good habits start early in life, and the NEWB is committed to encouraging parents to send their young children to school regularly. This will be done through working with principals of schools, a public information campaign for parents, and the development of guidelines for School Attendance Strategies. If a principal has a concern about a particular child then the local EWO should be contacted.

10.Some families now regard missing school for up to 20 days as their entitlement and as an acceptable level of school absence. How is the NEWB going to change this perception?

The NEWB has an obligation to persuade parents that every (school) day counts in a child's life, and this is the principal thrust of the Board's Strategic Plan 2005-2007. A public information campaign will form an important part of the implementation of this plan. The NEWB cannot of course change this perception on its own - schools are a major partner in the process, working with parents and students on the ground through the implementation of the School Attendance Strategy. The NEWB recommends that each school develop its own Attendance Policy (in consultation with parents), which should be communicated to parents in a timely fashion. This should include the school's expectations re attendance, notifications of absence etc. The Guidelines on Reporting of Absences recently issued contain template letters which can be used by schools in implementing this Policy.

11.Hospital schools and Special schools have particular difficulties making returns on the forms as they are currently designed. Are there any plans to modify the forms to take account of these particular types of schools?

We have already agreed to meet with the principals of the Hospital Schools to discuss the implementation of the Guidelines, and would welcome a meeting with the Special Schools.

12.Particular difficulties arise when a chid leaves a school, as the 15-day rule (for taking the child off the roll) no longer applies. What will NEWB do about the illogicality of continuing to mark a child absent indefinitely, in the absence of any notification from the receiving school, which may be situated abroad?

The NEWB is working with the DES in finding a practical solution to this issue that enables compliance with the Act, ensures no child "falls through the cracks". We expect to be able to communicate with schools on this issue in the near future.

13.An electronic pupil database for primary school pupils could reduce considerably the administrative burden on schools in relation to attendance. Are there any plans for the development of such a database?

The DES is already working on such a database and the NEWB is actively supporting and encouraging its development.

14.Given that attendance is now under the legislative remit of NEWB, what plans are in place to modernise Roll Books, Attendance Books and Registers in line with today's requirements?

Under the Act, responsibility for school registers and attendance is shared between the DES and NEWB. We are working with the DES to bring clarity to the situation.

15.Are schools obliged to notify parents when their child has missed 20 days from school or will it suffice to send a general notification of this policy to all parents at the start of each school year?

See answer to Q 10.
If a child reaches 20 days absence the school should inform the parent that it is informing the NEWB in line with the school's attendance policy.

16.Is the NEWB supportive of the standardised Student Transfer Form devised by IPPN and NAPD?  This form is used for the transfer of all relevant information between schools and provides evidence of enrolment by the receiving school.

The NEWB will examine this issue in the near future. In general, the Board is supportive of any initiative that supports children's education.

17.What plans have NEWB for areas of the country that do not have a satisfactory level of service from an EWO at present?

Having EWO's covering all areas will depend on resources. The NEWB is currently in the process of appointing Officers to counties which do not have an Educational Welfare Officer - Cavan / Monaghan, Longford, Offaly, Laois, Kildare, Mayo, Galway / Roscommon. Leitrim will be served on a partial basis by the new Senior Educational Welfare Officer based in Sligo town. In addition 2 officers will be appointed to cover long-term leave (maternity, sick leave etc).

Further deployment of staff will be decided by the Board as resources permit.

18.How will the NEWB meaningfully consult and work with IPPN in the future order to support principals in their efforts to comply with legislation and to improve school attendance?

The NEWB has regular meetings with IPPN and is committed to this arrangement on an ongoing basis.

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Published: 20 June 2005

If you are planning to form an SEN cluster with other schools in order to creating a full time temporary post using General Allocation, Low Incidence or Transitional hours, you may find it useful to place details of your own schools needs on www.educationposts.ie/primary/employer

Many Principals still report difficulty in identifying schools that have part time SEN hours. The SEN Cluster Notice Board, is new facility on www.educationposts.ie offering the opportunity to:

• Upload details of your own school's SEN hours as well as
• View the SEN hours other schools have on offer.

Hopefully the service will assist with the formation of SEN Clusters.

Is mise le meas,

Seán Cottrell
Director

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Published: 16 June 2005

10 Self-Care Commandments for Principals:

1. Before the end of term, arrange a meeting with your BoM Chairperson and Deputy Principal to make a collective list of the main outstanding tasks for the months ahead.
   
2. Collectively prioritise key tasks and decide which items can wait until September.Just because the school has been given a deadline, plan your response based on what you consider to be a reasonable time frame.
   
3. Examine each of the prioritised tasks and decide who should take responsibility for them.
   
4. Delegate as much as possible to individual BoM members and the In-School Management team.
   
5. Where certain key functions such as recruitment must be scheduled, make a plan for July and August which facilitates the Chairperson, a Deputy Chairperson, Principal and Deputy Principal, to provide cover for each other whilst also being able to plan a family holiday etc.
   
6. Arrange that the school secretary handles all mail during the holiday period. If you do not have a school secretary, delegate it as a task to some member of the ISM or BoM.
   
7. Organise a telephone answering machine.The voice message should advise parents why the telephone is not answered, where books and uniforms can be purchased, the date of school re-opening, how to apply for late enrolments etc.
   
8. Delegate the responsibility to manage keys and alarm codes for summer camps, maintenance work, staff access and other unplanned events, e.g. burglary, vandalism etc.
   
9. Take a complete break from school by organising a holiday which physically prevents you from being available
   
10. Remember that although you are the principal you are not indispensable. Turn off your mobile phone and take a decent holiday.

Since last September you have given considerable time and energy to the pastoral care of the children and staff in your school. Constantly giving of yourself is a major drain on you personally and your emotional well-being. It is an undeniable fact that in fulfilling a role where one is frequently supporting, caring and 'looking after' others, such a role is unsustainable on a long term basis, if one does not ' look after' oneself. It is probably true to say that you will be of little use to those whom you are leading and caring for, if in the course of your work, you neglect to care for yourself. Regrettably, it is so often true that principals put themselves last in the long line of people's needs.

The end of the school year for most people, involves looking forward to the enjoyment of a summer break. On the other hand, principals juggle with a multiplicity of deadlines and pressure points which one would normally associate with something traumatic like moving house. Why is the end of an academic year so stressful for principals? Is it absolutely essential that most aspects of school business are 'wedged' into a common deadline? Is there any other line of business that would arrange staff recruitment, stocktaking, financial year end, refurbishment, annual maintenance, professional reporting and administrative deadlines, all to happen at more or less the same time - when everyone is on official holidays and communication with key contacts is often impossible? Needless to say, you as principal, cannot walk away from school on June 30th, if you have any intentions of the school being ready to reopen on September 1st.

Factors beyond your control relating to SEN staffing, disadvantage resources, NEWB reporting, Summer Work Scheme, a building programme, and the recruitment of temporary and permanent staff, could easily wipe out any hope of a summer holiday, if one were not careful. Is it your fault that others didn't complete their planning on time? Will the world stop revolving if you don't meet unreasonable deadlines set for the convenience of others? The main risk arises from the frenetic pace of school life in the last fortnight of June. You as Principal are constantly responding to everyone else's needs based on their desire for 'closure' by June 30th. In order to effectively address these needs, you feel forced to give every minute of your time to the ever growing queue of requests, consequently postponing many of your own priorities which inevitably back-up and remain on your list until July 1st. That's when you get the mixed feelings of relief, because the external pressure has been released, followed quickly by the feeling of exasperation in knowing that you have so much to do and you are more or less alone in both knowing what needs doing and getting it done.

Alternatively, you may decide to be proactive and strategically plan the impending workload arising from the management needs of the school. This approach is the only alternative to that workload occupying your time and your mind throughout the summer. In early June, a Kildare based principal faxed the IPPN Support Office with her '10 Self-Care Commandments for Principals'. On reading these, it is likely that you will probably feel - 'I could never do that in this school!' Why not? There is a first time for everything. Unless you can assert your right to distribute leadership and delegate management responsibilities, you are consigned to perpetual martyrdom 365 days a year.
Bí­odh samhradh iontach agat.

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Published: 13 June 2005

Every year Principals and teachers of senior classes witness a wide variety of practice in relation to pupils transferring from Primary to Second Level. IPPN & NAPD (Second Level Principals) have developed a standardised student transfer form. This form is being piloted by Primary & Second Level Schools in Counties Kildare, Wicklow, Carlow & Laois.

Meanwhile, in response to numerous requests fro copies of this form we have decided to make it available electronically for any school wishing to use same. The form, while self explanatory, is accompanied by notes detailing the rationale behind different elements of information required. It is important to note that the Student Transfer Form can be used to transfer children from one Primary Level to School to another Primary School as well as transferring to Second Level. This form is also designed to act as an end of year report to parents i.e. there is no duplication of effort and it raises the professional standard of communication and reporting to both parents and other schools. To download the Student Transfer Form, please click on the Student Transfer Form below.

Is mise le meas,

Seán Cottrell
Director

Related documents

Standardised student Transfer Form

65 KB

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